The Healthy School Food Collaborative provides organizational management for charter schools by offering a uniform process for school meal programs. Working with each school partner throughout their food service company decision making process, we facilitate relationships focused on student nutrition and food standards.

Student Applications

The Healthy School Food Collaborative provides state agency applications and household letters with income eligibility guidelines to all school partners for free and reduced-price meals. Upon request, we will provide applications in languages other than English or Spanish.

All returning students maintain the previous years' eligibility for 30 days following the start of the school year. If there is a change in a students eligibility status from free or reduced, our system will automatically change the student status on the 31st operating day and send an updated notification letter to the school for the household.

We encourage families all year to go online and file for meal benefits with our online application, however schools also distribute applications and letters beginning July 1 to new and returning students. Distribution can be during student orientation or through the U.S. mail.

After schools collect applications and mail them to the Healthy School Food Collaborative, a status verification letter is sent for schools to mail to households. We input all student and application information into our system to determine eligibility status. Benefits are issued directly from the approved free and reduced-price applications within our system and all databases and original applications are stored for three years including the current year of operation.



 Promoting health & wellness by sharing best practices, policies, procedures & partnering/grant opportunities that support our mission to build healthy schools

  • One point of contact for all school meal services
  • Training & technical assistance to food service staff
  • Food service account monitoring & reporting
  • Vendor control and POS systems
  • Student eligibility determination
  • Assistance with FRL Applications during on-site enrollment and registration events
  • FRL application processing and verification
  • Direct certification matching & homeless / migrant lists
  • HACCP compliance monitoring

Vendor Reconciliation

At the end of each month our school partners and The Healthy School Food Collaborative receive vendor invoices for breakfast, lunch and snack. It is the responsibility of our school partners to compare vendor invoices with their reports in our software system and reconcile the information so we may submit accurate claims. If there is a discrepancy between a report and the vendor invoice, school partners contact the vendor directly to resolve the issue. We always provide expected revenue reports to our school partners and distribute reimbursement funds within 15 days of payment from the LDE.

Community Eligibility Provision (CEP)

The Community Eligibility Provision (CEP) provides an alternative approach for offering school meals to local educational agencies (LEAs) and schools in low income areas, instead of collecting individual applications for free and reduced price meals.

The CEP allows schools that predominantly serve low-income children to offer free, nutritious school meals to all students through the National School Lunch and School Breakfast Programs. The CEP uses information from other programs, including the Supplemental Nutrition Assistance Program (SNAP) and the Temporary Assistance Program for Needy Families (TANF) instead of traditional paper applications. (USDA FNS, July 2014)

For more information on CEP and options for your school, please contact us at 504 322 1188 or email us at

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